Ghana card online registration step by step guide



Registration Process


Every Ghanaian Citizen living within the country and abroad has the right to be in the National Identification System and citizens from age zero(0) are entitled to be issued with a national ID card, as required by the law, to provide added convenience and ease when conducting with public sector institutions, civil society organizations and private sector businesses.


The Authority may vary the application procedure and the period of registration in the case of disabled or incapacitated person or a Ghanaian citizen resident abroad. The applicant will have to appear in person before the registration officer at the registration center at the time specified by notice in the publications by the Authority.


Registration Eligibility

All Ghanaians(living at home and abroad)

All persons that hold Ghanaian citizenship in addition to citizenship of any other foreign country( dual citizen)

Registration covers all persons aged 0 years and above


Registration Requirements

INFORMATION NEEDED DURING THE MASS REGISTRATION INCLUDE:

  1. APPLICANTS MUST APPEAR IN PERSON

  2. Personal Information

  3. Name, Date and Place of birth, Residential address and digital address code.

  4. Information About Parents

  5. Their names, Address dates and places of birth etc.


Biometrics

The fingerprints, iris and photograph would be taken and any other personal details that may be required


PARENTAL, SPOUSAL AND NEXT OF KIN INFORMATION

Name of spouse. Full name of of father. Father's hometown/district/region

Father's nationality. Full name of mother. Mother's maiden name

Mother's nationality. Mother's hometown/district/region. Next of Kin

Address of next of Kin. Supplementary Spousal List for those with more than one spouse.


Primary Verification Documents

Individuals would be required to present any of the verification documents(i.e. Birth certificate, certificate of acquired citizenship or valid passport) to help validate the information provided.


Harmonization

Applicants with documents or I.D Cards of the following institutions must bring them along for hamonization of data with NIA - DVLA (LICENCE), NHIS, TAX (TIN), PASSPORT, EC (VOTER CARD)



First time applicants

  1. An applicant has to appear in person

  2. Original/Copy of Birth Certificate of the applicant

  3. Or Copy of Ghanaian Passport of the applicant

  4. Digital Address of the applicant

  5. Original/Copy of Naturalization Certificate


Registration Process

Key Registration Steps involves three main steps:


Step 1. A Registration Official will fill your personal information on an application form


Step 2.You will then hand over your form to a Mobile Registration workstation Operator who will enter your personal details into the computer.


Step 3.Your Photograph will be taken using a digital camera attached to the Mobile Registration workstation and your signature will be taken using an electronic signature pad.


After these steps you will be issued an ID Card Collection Slip/Receipt. You need this to collect your card when it is ready. This has to be kept well and protected.



Other Information Required for Registration

Every applicant will be expected to provide among others the following:


  1. Complete personal information on themselves

  2. Residential address

  3. The following information would also be required from those who have them ;

  4. Birth Certificate

  5. Passport

  6. Voter ID card

  7. Driving license

  8. SSNIT registration number



REGISTRATION CHALLENGE WORKFLOW (NIA ACT 750, SECTIONS 22-27)

When an applicant is challenged by the R.O or through the R.O

The R.O takes the applicant through the status verification form.

If applicant admits false declaration (YES)


Discontinue the registrations process.

If the applicant does not admit false declaration (NO)


Applicants fills form A,B1,&B2

Completed forms are submitted to the DRRC for adjudication

Decisions of the DRRC is communicated to the applicant

If applicant appeal decision (if NO)


Decision of the DDRC is enforced

If applicant appeal decision (if YES)


RRRO reviews decisions of the DRRC

Decision of the RRRO is communicated to the applicant

If applicant appeal decision (if NO)


Decision of the RRRO is enforced and ends there.

If applicant appeal decision (if YES)


Courts of Appeal reviews decision of the RRRO

Decision of the Court of Appeal is enforced and end there


NB: RO-Registration Officer, DRRC- District Registration Review Committee, RRRO- Regional Registration Review Officer


NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (CENTRALISED PRINTING)

Applicants provides documentation

R.O interviews applicants and fills application

If Challenged (YES)


Applicants goes through challenge process (refer to challenge process workflow)

If Challenged (NO)


MRW operator captures biometric information (10 fingers ,iris,& portrait)

MRW operators enters applicants biographic data and scans form and verification

MRW operators captures applicants signature

MRW operator prints receipts for applicant to confirm particulars

MRW operators hands receipts and forms to applicants for card delivery.

MRW operators transmits applicant’s data to the NIA Data Centre for card printing.

Applicants data goes through online de-duplication

HIT (YES)


Biometric Adjudication

HIT (NO)


Card verification officer prints NID card

Printed cards are sent to registration Centre for card delivery

Verification /Delivery of NID card to the Applicant.

If at the Biometric Adjudication the HIT is YES


Registration stops(further investigation)

IF at the Biometric Adjudication the HIT is NO


Card verification officer prints NID card

Printed cards are sent to registration Centre for card delivery

Verification/Delivery of NID card to the Applicant.


NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (INSTANT ISSUANCE)

Applicants provides documentation

R.O interviews applicants and fills application

If Challenged (YES)


Applicants goes through challenge process (refer to challenge process workflow)

If Challenged (NO)


MRW operator captures biometric information (10 fingers ,iris,& portrait)

MRW operators enters applicants biographic data and scans form and verification

MRW operators captures applicants signature

MRW operator prints receipts for applicant to confirm details

MRW operators hands receipts to applicants together with the forms.

Applicants data goes through online de-duplication

MRW operators checks results of the online de-duplication

HIT (NO)


Card verification officer prints NID card

Verification /Delivery of NID card to the Applicant together with application form.

HIT (YES)



Biometric Adjudication

If at the Biometric Adjudication the HIT is YES


Registration stops(further investigation)

IF at the Biometric Adjudication the HIT is NO


Card verification officer prints NID card

Verification/Delivery of NID card to the Applicant together with application forms.


NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (DEFERRED PRINTING)

Applicants provides documentation

R.O interviews applicants and fills application

If Challenged (YES)


Applicants goes through challenge process (refer to challenge process workflow)

If Challenged (NO)


MRW operator captures biometric information (10 fingers ,iris,& portrait)

MRW operators enters applicants biographic data and scans form and verification

MRW operators captures applicants signature

MRW operator prints receipts for applicant to confirm details

MRW operators hands receipts to applicants together with the forms.

MRW operators moves workstation to a networked area for card printing

Applicants data goes through online de-duplication

HIT (YES)


Biometric Adjudication

HIT (NO)


Card verification officer prints NID card

Printed cards are sent to registration Centre for card delivery

Verification /Delivery of NID card to the Applicant.

If at the Biometric Adjudication the HIT is YES


Registration stops(further investigation)

IF at the Biometric Adjudication the HIT is NO


Card verification officer prints NID card

Printed cards are sent to registration Centre for card delivery

Verification/Delivery of NID card to the Applicant.


NATIONAL IDENTITY CARD REGISTRATION WORKFLOW (AGES 0-5 YEARS

Parents /Guardians present applicants(child) & birth certificate for registration

Parent /Guardian registered with PIN

IF NO


Parents goes through registration process to obtain NID card

IF YES


RO fills applicant’s form with the assistance of Parent

MRW operator enters applicant’s biographical data & scans form and verification document

MRW operator transmits applicant’s data to NIA Data Centre for centralized printing.

HIT


If HIT is YES


Adjudication

IF HIT is NO


Card Printer prints 2D barcode card.

Printed cards are sent to the registration Centre for card collection

Verification/Delivery of NID card by Parent/Guardian

IF Adjudication HIT YES


Registration process stops (further investigation)

IF Adjudication HIT NO


Card printer Prints 2D barcode card

Printed cards are sent to the registration Centre for card collection

Verification /Delivery of NID card BY Parents/Guardian

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